Free RFQ Template for Manufacturing
Streamline supplier communication with Importivity’s RFQ template for manufacturing built to capture specs, quantities, lead times, and QC expectations.
Prevent confusion and delays with a clear RFQ
Inconsistent quotes
Without a template, suppliers interpret specs differently, creating apples-to-oranges pricing.
Missed details
Leaving out compliance or Incoterms leads to hidden costs.
Slower sourcing
Lack of structure forces long back-and-forth with suppliers.
What is an RFQ Template for Manufacturing?
An RFQ (Request for Quote) template is a structured document used to request pricing and production details from manufacturers. A strong RFQ helps suppliers understand exactly what you need from materials and dimensions to compliance and shipping requirements.
Importivity’s RFQ template for manufacturing makes it easy to communicate clearly with factories, saving you time, reducing errors, and getting competitive bids you can actually compare.
Step-by-step supplier onboarding guide
Follow this structured supplier onboarding guide to confirm compliance, align expectations, and build reliable supplier partnerships from day one.
Prepare contracts
Share NDAs, Incoterms, and framework agreements upfront.
1
Confirm compliance
Verify licenses, certifications, and regulatory documents.
2
Align on QC
Define AQL, inspection frequency, and approval processes.
3
Set logistics
Agree on lead times, freight terms, and delivery routes.
4
Document onboarding
Capture supplier responses and flag risks for review.
5
Step-by-step guide for supplier RFQs
Follow this step-by-step guide to complete your RFQ template and secure faster, more accurate supplier quotes.
Fill in specs
Add material, finish, and tolerance details for accuracy.
2
Define volumes
Enter initial batch size and forecasted annual demand.
3
Outline QC
Set AQL levels and inspection milestones.
4
State logistics
Choose Incoterms, delivery routes, and lead times.
5
Send to suppliers
Use the completed RFQ with vetted vendors for consistent quotes.
Where Sourcing Companies Win Our Factory Network
Transparent cost, duty, lead time, and risk across China, Vietnam, Mexico, and the United States so your first articles pass and production holds spec.
China
- Deepest bench for complex CNC + finishes (anodize, e-coat, zinc, passivation)
- Scale pricing for multi-op parts and assemblies
- Mature supply chains & tooling; fast fixture iteration
Vietnam
- Excellent sheet metal & assembly value; CNC capability improving quickly
- Tariff relief vs. China with competitive labor and solid QA culture
- Great for enclosures, brackets, light fab with paint/powder
Mexico
- Nearshore speed and easier on-site visits (same/similar time zones)
- Strong for heavier-gauge fab, frames, weldments and final assembly
- Truck lanes cut transit time; lower inventory risk vs. ocean
United States
- Best for urgent prototypes, regulated parts, and IP-sensitive builds
- Shortest lead times and easiest change control with local teams
- Ideal for low-volume/high-mix or tight DFM collaboration
Sourcing company Case Studies
Real examples of how our sourcing company delivers results across industries and markets.
Frequently Asked Questions
If you need further assistance, feel free to reach out to our team!
What is an RFQ template for manufacturing?
It’s a structured document that standardizes requests for supplier quotes by capturing specs, volumes, QC, and logistics.
Why use an RFQ template instead of freeform emails?
Templates prevent misquotes, missed details, and inconsistent supplier responses.
Is Importivity’s RFQ template free to download?
Yes the RFQ template is free and lightly gated to help serious buyers prepare sourcing packages.
How does the RFQ template connect with the BOM template?
The BOM template lists parts and specs, while the RFQ template structures requests for quotes.
Can I use this RFQ template for overseas sourcing?
Yes it’s designed for global suppliers, including product sourcing services in China, Vietnam, and Mexico.
Still have questions?
Our team is happy to help! Visit our Help Center or contact us directly.